Procurement forward activity plan

Procurement plan for 2016–17

This forecast Procurement Activity plan is prepared in response to the Victorian Government Purchasing Board's new governance policy developed under the procurement framework.

Under this policy departments are required to publish a high-level summary plan of forecast procurement activities to be conducted by the department over the next 12 months. The Quarters (Q) mentioned in the tables relate to the financial year.

Agriculture & Resources - Agriculture

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Growth cabinets servicing    Q1 201724 monthsRFQ
Seed storage cabinets Q4 2016 12 months RFQ

Agriculture & Resources - Market Access & Regulation

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Maintenance of navigation marks for aquaculture reservesQ3 - 20173 MonthsRFQ
Professional services - abalone population surveysQ2 - 201712 monthsRFT
OMU systems review projectQ4 - 20163 months RFQ
Bioweb hardware refreshQ1 -2017To June 2017RFQ/RFT to be confirmed
Procure mobile IT devices & safety equipmentQ1 - 2017To June 2017RFQ/RFT to be confirmed
Supply and installation of Livestock PensQ1 - 2017To June 2017RFQ/RFT to be confirmed
Supply and installation of biosecurity decontamination UnitQ1 - 2017To June 2017RFQ/RFT to be confirmed
Network storage infrastructure replacementQ1 - 2017To June 2017RFQ/RFT to be confirmed
Purchase of Loop-mediated Isothermal Amplification (LAMP)Q1 - 2017To June 2017RFQ/RFT to be confirmed
Upgrade of field operations staff facilitiesQ1 - 2017To June 2017RFQ/RFT to be confirmed
Installation of a fermenterQ1 - 2017To June 2017RFQ/RFT to be confirmed
Supply of Real Time PCR MachineQ1 - 2017To June 2017RFQ/RFT to be confirmed
Upgrade the fruit fly rearing facility in Tatura.Q1 - 2017To June 2017RFQ/RFT to be confirmed
Install an apparatus for detecting fruit fly maggots in fruitQ1 - 2017To June 2017RFQ/RFT to be confirmed
Procure biosecurity diagnostic equipment Q1 - 2017To June 2017RFQ/RFT to be confirmed

Corporate Services

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Business planning & facilitation servicesQ4 - 20163 yearsPanel
Recruitment and organisational review servicesQ4 - 20163 yearsPanel
Agency staff OngoingDec 15 - Dec 16State Purchase Contract
COGNOS/ERP vendor supportQ4 - 2016Jul-16RFT
VOIP project - telephonesQ4 - 2016May-16 - Jun-16VOTS State Purchase Contract
VOIP project Regional - telephonesQ4 - 2016Jul-16 - Aug-16VOTS State Purchase Contract
VOIP project - regional site infrastructure upliftQ1 - 2017Aug-16 - Oct 16VOTS State Purchase Contract
ICT project manager - mobile operating environmentQ4 - 2016Jul-16 - Feb-17eServices Register
Mobile operating environment designQ1 - 2017Sep-16 - Oct-16eServices Register
Salesforce platform servicesQ4 - 2016up to 31 Jan 16eServices Register
Salesforce platform technical support Q4 - 20163 yearseServices Register
Business Intelligence and data analytics development and support Q4 - 2016Up to 3 yearseServices Register
Provision of external records storage and archivingQ1 - 20173 yearsRFT
TRIM licences - Agriculture users (anticipated 1,100 seats)Q4 - 20161 yearRFQ
FOI request management system projectQ4 - 201612 weeksRFQ
PERIN Application - hosting, support & maintenance Q4 - 20163 YearsTo be confirmed
Construction services - Snobs Creek hatchery plankton pondsQ4 - 20163 monthsRFT
Construction services - Werribee core library extensionQ4 - 20161 yearRFT
Construction services - Attwood fisheries relocationQ4 - 20164 monthsRFT
Construction services - Attwood Bio-security staging areaQ4 - 20164 monthsRFT
Construction services - Attwood storage area for ceased goodsQ1 - 20174 monthsRFT
Construction services - Hamilton Glasshouse BMS upgradeQ4 - 20162 monthsRFT
Construction services - Tatura fruit grading facility refurbishmentQ4 - 20163 monthsRFT
Construction services - Horsham Wetlands rejuvenationQ4 - 20164 monthsRFQ
Construction services - Statewide condition audits Rectification WorksQ4 - 20161 monthRFT
Non-construction goods - Task chair replacementsQ4 - 20161 monthRFT
Construction services - Hamilton/Snobs Creek Fire Hydrant RectificationQ4 - 20163 monthsRFQ
Construction services - Queenscliff Chiller ReplacementsQ4 - 20161 monthRFQ
Professional Services - Consultant on Strategic Master PlanQ4 - 20161 monthRFQ
Non-Construction Services - Facilities Management - Security Costs (AER regional sites)Q1 - 20173 yearsState Purchase Contract
Non-Construction Services - Facilities Management - Cleaning Services (AER regional sites)Q4 - 20163 years + options to extendRFT
Non-Construction Services - Facilities Management - Waste Management Services (AER regional sites)Q1 - 20173 years + options to extendRFT
Non- Construction Services - Facilities Management - Gardening & Landscaping (AER regional sites)Q2 - 20173 years + options to extendRFT
Non-Construction Services - Facilities Management - Pest Control (AER regional sites)Q1 -20173 years + options to extendRFT
Non-Construction Services - Facilities Management - Maintenance (Routine, ESM, Breakdown) (AER regional Sites)Q2 - 20173 years + options to extendRFT
Professional Services - Implementation of HR21 productQ4 - 20163 monthsRFQ
Workforce reporting tool to integrate with existing HRISQ3 - 20173 monthsRFQ
Health Services Contract (currently separate contracts in place for Executive health checks, compliance medicals and wellbeing program providers. The intention is to undertake one procurement process to secure a panel of specialist wellbeing providers)Q1 - 20173 years
Oct 2016 to Oct 2019
RFT
Professional Services - design and delivery of Innovative Practice & Continuous Improvement programQ4 - 20162 yearsRFQ
Professional Services - design and delivery of Strategic Thinking  and problem solving training programQ4 - 20162 yearsRFQ
Professional Services - design and delivery of Customer Service Excellence training programQ4 - 20162 yearsRFQ
Professional Services - design and delivery of Program Evaluation training programQ4 - 20162 yearsRFQ
Professional services - design and delivery of an Organisational Culture Advocates NetworkQ4 - 20162 yearsRFQ
Professional services - design and conduct Leadership Diversity research project Q4 - 20161 yearRFQ
Professional services - design and delivery of Leadership Essentials programQ4 - 20163 yearsRFQ
Professional services - design and delivery of Managing Diversity for Excellence programQ4 - 20163 yearsRFQ
Professional services - design and delivery of Manager as Coach programQ4 - 20163 yearsRFQ
Professional services - design and delivery of a Leader 360 degree assessment toolQ4 - 20161 yearRFT
Professional services - design and delivery of a Manager 360 degree assessment toolQ1 - 20171 yearRFT
Professional Services - design and delivery of online Self Awareness tools and tip sheetsQ1 - 20171 yearRFQ
Professional services - design and delivery of Manager Community of Practice and Peer Learning activities Q1 - 20171 yearRFQ
Professional services - design and delivery of a Values in Action projectQ4 - 20161 yearRFQ
Professional services - purchase and support of an Online Collaborative Ideas GeneratorQ4 - 20161 yearRFT
Professional Services - Design and delivery of a Collaboration in Action research project and development of a Collaboration ToolkitQ4 - 20161 yearRFQ
Professional services - design and delivery of an Effective Recruitment program for managersQ4 - 20162 yearsRFQ
Professional services - establish a panel for OHS training services and programsQ4 - 20163 yearsRFT
Professional services - design and delivery of a mentoring program methodologyQ4 - 20161 yearRFQ
Professional services - provision of OCI/OEI survey and supportQ2  - 20171 yearRFQ
Professional services - design and delivery of a DEDJTR Exit surveyQ4 - 20163 yearsRFQ
Leading Safety Training and Job Safety Planning TrainingQ3 - 20173 yearsRFQ
Training for Psychological First AidQ3 - 20173 yearsRFQ
Professional Services - establish a panel of services  for ad hoc WR and Safety services (reviews and hearings, initial assessments, investigations, conflict resolution under Appropriate Workplace Behaviour, Review of Action and  Managing Misconduct policies)Q4 - 20163 yearsRFT

Creative Victoria

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Design to Business programEnd Q4 2015/16 or Q1 2016/174 years RFT
Business model reviewsQ1 2016-176 monthsRFT
Maintenance reviewQ1 2016-176 monthsRFT
Measurement framework for impact of the Creative IndustriesQ1 2016-171 yearRFT
Collections Storage Victoria masterplanQ1 2016-1712 monthsRFT

Economic Development, Employment & Innovation - Investment and Economic Projects

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Redevelopment of the Victorian Connection news/blog website and content developmentQ4 - 20165 monthsRFQ
Research on the Victorian ICT industryQ4 - 20163 monthsRFQ
Development of industry sector web pagesTBC6 monthsRFQ
Market research survey servicesTBC3 yearsRFQ
Photo and video library servicesQ2 - 20173 yearsRFQ
Video production servicesQ3 - 20163 monthsRFQ
Email marketing systems developmentTBC12 monthsRFQ
Research to support the development of the investment Value proposition - Utilities/Services costsQ1 - 20172 MonthsRFQ
Research to support the development of the investment Value proposition - Logistics & Supply Chain costsQ1 - 20172 MonthsRFQ
Research to support the development of the investment Value proposition - Leasehold & Freehold Property costsQ1 - 20172 MonthsRFQ
Utilities /Mkt Assessment/Supply Chain update/Property costs benchmarkingQ4 - 20163 MonthsRFQ
Commercial Advisor Services associated with the Exhibition Centre ExpansionQ2 - 201612 monthsPanel, RFT
Professional Services associated with the Exhibition Centre Expansion - AdvisoryQ4 - 20169 monthsRFT
Professional Services associated with the Exhibition Centre Expansion - AcousticsQ4 - 20169 monthsRFT
Professional Services associated with the Exhibition Centre Expansion - TechnicalQ4 - 20169 monthsRFT
Professional Services associated with the Shipwreck Coast MasterplanQ1 - 201718 monthsPanel, RFT
Professional Services associated with a needs analysis on Ballarat Office accommodationQ1 - 20176 monthsPanel, RFT
Professional Services associated with a Business Case on Ballarat Office accommodationQ3 - 20179 monthsPanel, RFT
Professional Services associated with a Master Plan for the Geelong Convention CentreQ1 - 20179 monthsPanel, RFT
Professional Services associated with Feasibility Study for the Luxury LodgesQ4 - 20166 monthsPanel, RFT
Professional Services associated with an ILM for Federation SquareQ4 - 20163 monthsPanel, RFT
Professional Services associated with a market testing for Federation SquareQ1 - 20173 monthsPanel, RFT

Economic Development, Employment & Innovation - Regional Development

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Final evaluation of the Regional Growth FundQ1 - 20176 monthsRFT
Process review of the Regional Jobs and Infrastructure FundQ1 - 20176 monthsRFT
Preparation of RDV annual reportQ1 - 20174 monthsRFQ
Professional services to develop print collateralTBC12 monthsRFQ
Regional economic analysisTBCTBCRFQ

Economic Development, Employment & Innovation - Sector Development and Programs

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Design and implement the Victorian supply-chain readiness programQ4 - 20163 yearsRFT
Procurement of legal support services at the Study Melbourne Student CentreQ1 - 20166 monthsRFQ

Economic Development, Employment & Innovation - Trade Victoria

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Skilled and Business Migration marketing services Q4 - 20163 monthsRFQ

Strategy & Planning

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Systematic Review of DEDJTR EvaluationsQ4 - 2016 To June 2016  RFQ 
Data & Systems Business AnalystTBC TBC  TBC 
Strategic Evaluation Projects (2 - 4 projects)TBC TBC  RFQ 
Evaluation-Capacity BuildingTBC TBC  TBC 
Outcomes Measurement DevelopmentTBC TBC  RFQ 
Economic Inclusion FrameworkQ4 2016To Oct 2016  TBC 
Small Business Regulation Review (Research)TBC TBC  RFQ 
Industry Education Project (Research)TBC TBC  RFQ 
Marine Pollution Equipment Project (1 of 3)Q4 - 20163 monthsRFQ 
Marine Pollution Equipment Project (2 of 3)Q1 - 20176 monthsRFQ/RFT
Marine Pollution Equipment Project (3 of 3)Q2 -20173 monthsRFQ/RFT
Media monitoring services for DEDJTR Q4 - 20161 yearRFT
DEDJTR Intranet and Internet WebsitesQ4 - 20166 monthse-services RFQs (multiple projects)

Transport

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
Transport Network Capacity - Assessment of impacts for future yearsQ4 - 20163-6 monthsRFQ

Level Crossing Removal Authority

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
LXRA - CALD ServicesQ1 -  20177 yearsPanel
LXRA - Community Engagement Services Q1 - 20177 yearsPanel
LXRA - Creative Agency ServicesQ1 - 20177 yearsPanel
LXRA - Stakeholder Engagement Support Services Q1 - 20177 yearsPanel
LXRA - FOI Support ServicesQ1 -20177 yearsRFQ
LXRA - Specialist Advisory Support ServicesQ1 -20177 yearsRFT
LXRA - Electronic Data Room Q1 -20177 yearsPanel
LXRA - North East Program AllianceQ4 -20163 yearsRFP
LXRA - Melton Highway Level Crossing Removal ProjectQ4 -20163 yearsEOI
LXRA - Western Program AllianceQ1 -20173 yearsEOI
LXRA – North West Program AllianceQ1 -20173 years    EOI

Melbourne Metro Rail Authority

High level description of goods/servicesAnticipated market approach date (Quarter)Anticipated contract periodMarket approach
MM- Independent Audit Services -Safety Specialist Q1 - 20177 years RFT
MM - Social media monitoring servicesQ1 - 20172 yearsRFQ
MM - Photography servicesQ2 - 20173 yearsRFQ
MM - Video production servicesQ2 - 20172 yearsRFT

Abbreviations:
Panel - Existing supplier panel
RFQ - Request for Quote
RFT - Request for Tender
Q - Quarter

Disclaimer:
The Annual Procurement Activity Plan for the 2016 - 17 financial year for the department was last updated in June 2016.

All DEDJTR planned procurements are subject to revision or cancellation. The information in this Procurement Forward Activity plan is provided for planning purposes only and it does not represent a solicitation or constitute a request for proposal, nor is it a commitment by the government to purchase the described services.

Page last updated: 20 July 2016